Document Controller

ID
2020-13875
Job Locations
UK-Oxfordshire-Banbury
Category
Project Management
Position Type
Regular/Permanent
Job Time
Full-Time
Experience Level
Mid Level
Education Level
Bachelors Degree or Equivalent Experience
Travel %
25
Shift Schedule
Standard
Posting Date
2 weeks ago(10/12/2020 9:06 AM)

Company Overview

Dematic is a leading supplier of integrated automated technology, software and services to optimize the supply chain. Dematic employs over 7,000 skilled logistics professionals to serve its customers globally, with engineering centers and manufacturing facilities located around the world. Dematic is one brand under the KION Group of companies and has implemented more than 6,000 integrated systems for a customer base that includes small, medium and large companies doing business in a variety of market sectors.

 

Headquartered in Atlanta, Georgia, Dematic is a member of KION Group, a global leader in industrial trucks, related services and supply chain solutions. Across more than 100 countries worldwide, the KION Group designs, builds and supports logistics solutions that optimize material and information flow within factories, warehouses and distribution centers. The company is the largest manufacturer of industrial trucks in Europe, the second-largest producer of forklifts globally and a leading provider of warehouse automation

The Role

 

The Document Controller will provide a range of document management services to Project Execution, Engineering Departments, Sales and Customer Services. Principally this will mean the collation of documents, to produce/maintain  Technical Construction Files and produce/maintain site O&M Manuals, allowing for regulatory compliance and provide ‘As Built’ O&M Manuals to the customer.

The role will also support the coordination and management of various project and engineering documentation, including the administration of various information management tools.

This is an exciting opportunity to support our project execution team by underpinning excellence within project execution.

Main responsibilities:

  • Creation and management of standardised documentation to ensure that Dematic’s quality brand is reflected within all documentation. Champion Information Management Best Practice.
  • Delivery of accurate and complete O&M Manuals to our customers in line with contractual and legal obligations. Work closely with the project teams to ensure timely delivery of documents to the customer. Maintain the O&M manuals on the SharePoint site.
  • Collate and review appropriate engineering documentation in line with product safety and regulatory team’s requirement lists. Review both internal & external operational manuals to obtain regulatory certification.
  • Maintain the Technical Construction File for each project, ensuring that documents are correctly located or appropriately cross referenced in-line with the information management policy. Maintain the directory structure for the historical records of all projects and ensure that the latest electronic version is available for reference at all times
  • Ensure continued accuracy and consistency of technical documentation for O&M manuals.
  • Regular updates to Project delivery teams on the progress of manuals and delivery dates, gathering of information from the project team to ensure the timely delivery of manuals to the customer in line with the project plan, expedition is critical to ensure delivery.
  • Provide assistance and support to internal/external documentation related  queries.
  • Help raise the maturity of project delivery by proposing and undertaking improvements in the document and information management process and documentation tools and template. Actively participate in continuous improvement initiatives.

 

What We Are Looking For

This hugely demanding, business critical but ultimatley rewarding position requires, previous experience in a documentation management role

As well as:

  • Experience within Project documentation - ideally within engineering / complex integration projects
  • Strong capabilities in MS Office (Word, PowerPoint, Excel)
  • Extremely well organised, able to work to very tight deadlines, with a very high degree of accuracy

Options

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